Bookkeepers Job Description
Job Title: BOOKKEEPER
Software used
• Name of Accounts Software for Debtors and Creditors
• Name of Payroll software for wages
Training will be provided where necessary for each of these pieces of software
Experience in any type of accounting software or payroll software would be an advantage
Key Areas & Tasks
• Debtors (Customers)
All matters relating to customer invoice queries that are financial in nature
Sales Invoicing, Sales Credit Notes, Customer Receipts
Some Credit Control
• Creditors (Suppliers)
All matters relating to suppliers that are financial in nature
Purchase Invoices, Purchase Credit Notes, Supplier and other payments
Including banks, bank reconciliations and leasing payments
• Wages
All matters relating to Weekly payroll
Clock cards, payslips, online salary payments
• Other
Vat & Paye/Prsi returns
Nominal ledger journal entries under supervision of financial controller
Preparation of adhoc reports and standard reports as required
List of key functions by area
Debtors (Customers)
• Print Sales Invoices
• Print Customer Statements monthly
• Prepare bank lodgements
• Record customer receipts
• Total customer receipts book
• Enter customer receipts in accounts software and allocate to invoices
• Enter Sales Credit Notes
• Match delivery dockets to customer sales invoices for posting to customer
• Ensure customers receive all invoices and passed them and when find out payment will be made
• Take notes on phone conversations in relation to invoice and payment queries
• File Sales Invoices
• File Credit Notes
• File Customer remittance Advice Notes
Creditors (Suppliers)
• Match Supplier Delivery Dockets to Purchase Invoices
• Create Purchase Invoices to Purchase Orders on accounts system
• Enter Purchase Invoices in accounts system
• Enter Credit notes in accounts system
• Deal with supplier accounts department on purchase invoice queries and bring them to a conclusion
• Record Supplier and other payments
• Total payments book
• Enter payments in accounts software and allocate to invoices
• Reconcile supplier statements to accounts system each month
• Prepare list of suppliers due for payment
• File Purchase Invoices
• File Credit Notes
• File all supplier and bank related correspondence
• Preparation of VAT Returns
• Bank reconciliation
Wages
• Enter hours worked in payroll software
• Ensure clock cards are passed by the supervisor
• Ensure clock cards are ready for each new week on Monday morning
• Pay weekly wages each Tuesday using online banking
• File clock cards
• Print and file weekly wage reports
• Enter wages into accounts system
• Update employee files with holiday details
• Setup new employee files
• Preparation of Paye/Prsi and P35 returns
• Issuing of P45 & P60
Software used
• Name of Accounts Software for Debtors and Creditors
• Name of Payroll software for wages
Training will be provided where necessary for each of these pieces of software
Experience in any type of accounting software or payroll software would be an advantage
Key Areas & Tasks
• Debtors (Customers)
All matters relating to customer invoice queries that are financial in nature
Sales Invoicing, Sales Credit Notes, Customer Receipts
Some Credit Control
• Creditors (Suppliers)
All matters relating to suppliers that are financial in nature
Purchase Invoices, Purchase Credit Notes, Supplier and other payments
Including banks, bank reconciliations and leasing payments
• Wages
All matters relating to Weekly payroll
Clock cards, payslips, online salary payments
• Other
Vat & Paye/Prsi returns
Nominal ledger journal entries under supervision of financial controller
Preparation of adhoc reports and standard reports as required
List of key functions by area
Debtors (Customers)
• Print Sales Invoices
• Print Customer Statements monthly
• Prepare bank lodgements
• Record customer receipts
• Total customer receipts book
• Enter customer receipts in accounts software and allocate to invoices
• Enter Sales Credit Notes
• Match delivery dockets to customer sales invoices for posting to customer
• Ensure customers receive all invoices and passed them and when find out payment will be made
• Take notes on phone conversations in relation to invoice and payment queries
• File Sales Invoices
• File Credit Notes
• File Customer remittance Advice Notes
Creditors (Suppliers)
• Match Supplier Delivery Dockets to Purchase Invoices
• Create Purchase Invoices to Purchase Orders on accounts system
• Enter Purchase Invoices in accounts system
• Enter Credit notes in accounts system
• Deal with supplier accounts department on purchase invoice queries and bring them to a conclusion
• Record Supplier and other payments
• Total payments book
• Enter payments in accounts software and allocate to invoices
• Reconcile supplier statements to accounts system each month
• Prepare list of suppliers due for payment
• File Purchase Invoices
• File Credit Notes
• File all supplier and bank related correspondence
• Preparation of VAT Returns
• Bank reconciliation
Wages
• Enter hours worked in payroll software
• Ensure clock cards are passed by the supervisor
• Ensure clock cards are ready for each new week on Monday morning
• Pay weekly wages each Tuesday using online banking
• File clock cards
• Print and file weekly wage reports
• Enter wages into accounts system
• Update employee files with holiday details
• Setup new employee files
• Preparation of Paye/Prsi and P35 returns
• Issuing of P45 & P60